nexCafé - Comprehensive Cafeteria solution by NEXON

Freedom of choice

An increasing number of executives find it appealing to provide their employees with an array of fringe benefits in gratitude for their hard work. They acknowledge that these extras enhance employees' commitment fairly cost-effectively, which may result in the company's competitive advantage in the HR market. Based on its 20 years of experience in human informatics, NEXON offers its comprehensive Cafeteria solution, nexCafé, inclusive of consulting service, installation or operation. nexCafé is integrated with NEXON's payroll and HR systems as well.

What is Cafeteria?

In the Cafeteria benefit system employees can 'spend' a given amount over their salaries on whatever they prefer. It is their own decision what to spend that amount on. (The elements to choose from may involve the following: meal voucher, language study, holiday travel, insurance, voluntary pension fund, internet service, or, for managers, company car.) In this way, similarly to a menu, every employee can choose freely from a wide range of fringe benefits and make their own package to suit their needs. Every employee will be given some extra compensation, without placing a heavy load on the company's budget.

Beyond its advantages outlined above, Cafeteria - supported by a suitable IT system - provides one more decided edge. Should you ask employees about their income, they would probably only mention their salary and any other money based payments, as the majority of employees are unaware of the financial value of benefits. In Cafeteria, however, the value in Forints is assigned to each element, making the employees see exactly how much their company spends on them.

Why is it advantageous for employers?

1. The amount and use of benefits are measurable: owing to the Cafeteria system, the Forint value of fringe benefits can be measured and tracked.
2. It may be the tool of differentiation or standardisation of benefits: Cafeteria enables the employer to standardise various benefits for each employee group.
3. It traces flexibly the different and changing needs of employees: Cafeteria offers the freedom of choice. Surveying the employees' needs regularly makes for the possible change of the elements.
4. 4. It can be fitted to the company's budget: the maximum limit amounts of the fringe benefits can be changed according to the current financial situation of the company.
5. 5. Cost-effective benefit scheme: compared to salaries, taxes are lower on fringe benefits, moreover, tax free elements are also available. Thus, Cafeteria is less straining financially than paying the same amount as part of the salary. This may result in a typical rate of 30% cost reduction.

Why is it advantageous for employees?

1. They can use the maximum limit amount provided for them to suit their current needs: in the Cafeteria scheme employees can choose freely from the benefit elements as they individually wish.
2. The gross amount of the benefits can be used more efficiently: the Cafeteria system is clear, employees are aware of the values of the benefit elements and the maximum limit amount at their disposal, thus they can easily compile the benefit package that is most suitable for them.
3. It is simple and clear: employees can choose from the benefit elements using a user-friendly web-hosted application. They are given clear information on how to use the benefits.

What to expect of an efficient Cafeteria?

• It increases the motivation and loyalty of employees: as employees can choose freely from the benefit elements based on their own needs, they are provided with exactly what represents value for them. In addition, since the Forint value is assigned to each element, employees can clearly see how much the company actually spends on them over their regular salaries.
• It requires little administration: by its IT support, Cafeteria administration is made easy and simple for both the employer and employees.

- as offered by NEXON

From establishment to administration

NEXON nexCafé offers a comprehensive solution to each company wishing to establish a Cafeteria scheme, inclusive of every single task from establishment to administration.

nexCafé Cafeteria elements:

• State analysis: the existing benefit scheme of the company is observed and analysed by our experts, which serves as a base for the establishment of the Cafeteria scheme.
• Needs analysis: a needs analysis is performed among the employees, resulting in a list of the most suitable benefit elements to raise the motivation and loyalty of employees. Alternative solutions are presented.
• Planning: in cooperation with the company management, the final Cafeteria scheme is compiled, including the planned fringe benefit elements, services as well as the maximum limit amount.
• Establishing Cafeteria rules: as the next phase in the consultation process, the Cafeteria rules are established. They include an accurate description of how the system operates, and what the framework and rules of use and administration are.
• Doing the administration: taking into consideration the company's needs and possibilities, we offer a choice of two ways for the establishment and operation of the Cafeteria scheme. One is that our software supporting Cafeteria can be purchased. The other option is that the operation of the Cafeteria scheme is outsourced to our experts.
• Annual/mid-year maintenance: The legal environment is in a continuous change, moreover, the regulations related to Cafeteria may take effect mid-year. Our IT solutions provided for nexCafé are in compliance with the latest regulations.
• Satisfaction feedback: as needs change year by year, and new elements join the list of benefits with the regulation changes, the fringe benefit elements need to be reviewed regularly. This is done typically on a yearly basis.

nexONBÉR Cafeteria Module

nexONBÉR Cafeteria Module offers a solution to the multi-level record keeping of fringe benefits and continuous monitoring by checklists. It calculates with the current statutory taxation according to the types of benefits.

The module integrated with NEXON's human informatics systems provides the possibility of:

• tracking the benefits of any number of employees,
• calculating the maximum limit amounts related to a given period,
• monitoring the net, gross and maximum limit amounts of selected benefits,
• preparing filters and reports,
• exporting data automatically into the payroll system,
• being up-to-date in terms of latest regulations.

Further to the detailed description of nexONBÉR Cafeteria Module »

nexONBÉR web-hosted Cafeteria application

nexONBÉR web-hosted Cafeteria application offers an efficient IT solution for carrying out the selection process of benefit elements, filling in the required statements or adjusting them flexibly.

The application assures:

• needs analysis
• compiling of individual benefit packages
• filling in and storing statements
• adjustment of statements, if need be.

Go to the detailed description of nexONBÉR web-hosted Cafeteria application  »

Should you have a query about our nexCafé solution, contact our consultants via our form on the web, or directly via e-mail , they will be happy to answer your questions.