Module descriptions

nexONBÉR Pay and Labour Module

The module enables the user to do the payroll accounting of employees with a monthly salary, with an hourly rate, with payment by results or with payment on a commission basis, taking into consideration the premium, withholding taxes and other deductions, in accordance with the contemporary regulations. The software commits the payroll calculation of individual activity related income (e.g. royalty payment, commission fee) as well.

The module provides for payroll accounting, transfer and cash payment of fees. In addition, making tax certification or arbitrary records is possible, in compliance with the regulations or according to individual requests. Disbursements are recorded by activities, cost centers, or job codes as well.

The payroll system automatically manages the employees' regular benefits and deductions, as well as their expiry date and payment order, in accordance with the regulations or the user's or employee's request. Thus, payroll accounting is done entirely automatically for the majority of employees.

When doing the payroll accounting, it is also possible to do it individually, mid-month (off-cycle), or even for several months in advance, or to retrieve former payroll data.

In nexONBÉR, the payroll calculation of retroactive pay rise or corrections can be committed automatically. Multiple legal relations and an unlimited number of mid-month (off-cycle) payroll calculations are managed and filed with a considerable degree of flexibility.

The payroll output of an employee appears on the screen immediately, therefore it is easy to check. The payroll process can be repeated as many times as necessary should an error or adjustment occur. The payroll system - retaining the original data - enables the user to correct the erroneous elements in several possible ways.

The pay elements and the deduction titles are included in the application. The list of pay elements and deduction titles can be widened or adjusted by the users, thus the payroll system adapts to the local specialities.

Entry passwords or user authorisation (which data forms or data can be seen and edited) can be set. Beyond compiling the payslips, holidays can be calculated and kept record of.

The module manages:

• Personal income tax
• Monitoring and registering the top limit of the deduction for the state pension fund contribution
• Private pension fund fees and company contribution
• Voluntary pension and health fund deductions and company contribution
• Deductions, garnishment, postal or bank transfers
• Holiday, sick leave or other absence fees, and averaging
• Social security payments
• The individual processing and registering of employees' salaries
• Payment over full-time employment (bonus settlement)
• Calculation and tracking of holidays (including civil servants and public servants)

The module prepares:

• Lists of processed salaries, bank note lists, lists of payments
• Confidential, enveloped, listed individual monthly payslips
• Detailed lists of deductions and pay elements
• Postal, bank, bank card transfers and their electronic counterparts
• Salary sheets
• APEH (State Tax Authority) tax return
• Private pension fund declaration
• Registration on disc required by PSZÁF (Hungarian Financial Supervisory Authority)
• Data for NYENYI (Pension Fund Registration Form)
• Registration of the insured and its equivalent on disc
• PIT account for the employee (tax statement, certificate)
• PIT account for APEH (State Tax Authority)
• General ledger entries
• Timesheet printed
• Data form of leavers
• Unemployment benefit form
• Employment certificate
• Testimonial
• Individual contribution certificate
• OEP (Hungarian Health Insurance Fund) payment certificate
• Labour contract, promotion
• Salary increase notice
• Holiday list, notice
• Transfer to voluntary pension and health funds

The module provides the reports to be forwarded to KSH (Hungarian Central Statistical Office):

• Monthly, quarterly economic statistical report
• Quarterly closing statistical staff number of employees
• Earnings in May
• Annual economic statistical report

nexONBÉR OEP (Hungarian Health Insurance Fund) Allowances Module

The module judges and calculates the payable OEP allowances. It derives from the provided data the entitlement to the allowance, and it automatically collects the salary data required for the payroll accounting (regular, non-regular payment, division number).

In accordance with the current regulations, the module judges the rate of the allowance and the length of time it is provided, taking into account former employments and insurance periods. In addition, it manages the entitlement to child care sick leave dependent on the child's age. It provides all the OEP reports, including data check form, payslip, and allowances report.

The module produces the monthly health insurance statistics and the quarterly disability statistics in both a listed and electronic format. The allowances calculated by the OEP allowances module of the payroll management system can be retrieved retrospectively, the module always operates in compliance with the regulations. To use the module, OEP's permission is not required, and the forms produced by the software are accepted by OEP!

nexONBÉR Family Allowances Module

This module of nexONBÉR Payroll Management System manages the entitlements to, payroll calculation and settlement of employees' family allowances.

Based on the data of dependants, and taking into account the certificates at disposal, prescribed by rules and regulations, it is possible to do the payroll accounting of the current month or retroactive payment of the child-care allowance. By the data entered, the module calculates the monthly amount of the family allowance and does the monthly payroll accounting of the maternity benefit.

The module provides the possibility to do the payroll accounting of the maternity support immediately. The processed amounts of the allowances are exported into the pay module to appear on the list of payments and salary sheet.

The application makes it simple to apply for the certificates of dependants, severely disabled or long-term ill dependants as well as to produce the statistics. It collects the data of children's number and prints the cash book of the family allowance. It provides data for the settlement of family allowances.

nexONBÉR nexONHR Personnel Administration Module

nexONHR Personnel Administration Module is part of nexONHR system that helps to manage HR, training and job-related data. The system supports the HR administrative tasks by providing the possibility to get rapid access to fundamental HR data, and to display HR reports fast and clearly. Decision making is supported by objective facts.

nexONHR module offers to compile the personnel administration either as a stand-alone application, or integrated with nexONBÉR. The definite advantage of the two systems being integrated lies in the fact that the data bases are prepared fast, which significantly shortens the implementation time and, later on, the administration time.

The easy access to the HR data ensures that any data in any aspect can be retrieved from the system. The lists can be generated by the users on a simple user interface - e.g. Exel, Word - , then forwarded to Power Point or other applications. The nexONHR base module supports the work of the management as well. The output of HR procedures can be checked out with it as it is a means of assessment and report. In addition, it supports the compiling of statutory reports: the system meets all the data provision requirements prescribed by law.

Several documents in relation to personnel administration need to be stored electronically as well. The nexONHR base module makes labour contracts, job descriptions, study agreements or various statements accessible attached to the relevant form.

The following HR data can be managed by nexONHR base module:

• Personal data, dependants
• Former employments
• Degrees, qualifications, scientific degrees, training courses, language knowledge, language exams
• Data of tools provided for work
• Medical tests, contact person in case of accident
• Disciplinary proceedings, rewards
• Study agreements
• Data of legal relation
• Organisational and job parameters, employee grouping data
• Regular benefits, absence fees, holiday, absence data
• Pension fund membership data

nexONBÉR General Listing Module

By applying nexONBÉR General Listing Module, documents, lists or charts from nexONBÉR can be generated in any format or with any contents, meeting the user's needs. The module processes the data of nexONBÉR so that the prepared documents will meet all the requirements both formally and content-wise.

nexONBÉR Cafeteria Module

NEXON Cafeteria Module is a stand-alone one that offers a solution to the multi-level record keeping of fringe benefits and continuous monitoring by checklists. It calculates with the current statutory taxation according to the types of benefits.

Like the rest of nexONBÉR modules, the Cafeteria Module as well can be enlarged flexibly with other elements of fringe benefits, from which employees can choose freely. The application keeps record of the title of each benefit, their net and gross value, the maximum limit amount provided for the employee and the sum of the selected benefit elements.

The Cafeteria Module calculates the maximum limit amount available for a given period of time, and, if required, it can divide the amount proportionally. The application does not allow the employee to enter a higher amount than has been allocated.

The recorded data can be exported into nexONBÉR's pay module. The module offers to filter the recorded data from several aspects, e.g. printed statements of employees or summary of the various types of benefits on a monthly or annual basis.

Read more about the comprehensive Cafeteria solution of NEXON here »

nexONBÉR E-declaration (electronic tax return) Module

The E-declaration Module of nexONBÉR Payroll Management System is suitable for producing an electronic tax return in a standardized format based on the data loaded, as well as for reviewing and editing base data. In addition, by a utility application, data from external sources can be imported, or even several XML files of various sources can be combined. Thus, if correcting, the entire declaration needn't be rewritten, but the original one could be adjusted. The application guides the user along the tax declaration process via 35 data forms of a user-friendly interface, and provides basic control as well. It ensures that every private individual has a tax registration number, not any two people would have the same tax registration number, no negative amount would appear in the declaration, and total disbursement would equal with the corresponding amounts of A-forms. A-forms can be printed if necessary.

What is an E-declaration »